Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CUAPPM501A Mapping and Delivery Guide
Manage live productions

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency CUAPPM501A - Manage live productions
Description This unit describes the performance outcomes, skills and knowledge required to plan and manage technical, creative and logistical aspects of live productions.
Employability Skills No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Learning Outcomes and Application The skills and knowledge outlined in this unit apply to individuals who are responsible for managing aspects of live productions in contexts, such as performing arts schools or amateur theatre companies.People in production management roles are responsible for organising, planning and coordinating the work of individuals and teams, either paid staff or volunteers. They are expected to display a high level of initiative, judgement and personal responsibility while managing aspects of staging live productions.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Plan and organise technical details of productions
  • Form a production team
  • Choose and evaluate venue in light of safety, technical and creative requirements using established criteria
  • Initiate production meetings
  • Oversee and contribute to the development, documentation and distribution of technical plans or schedules
  • Allocate technical roles and responsibilities of teachers and other relevant personnel as required
  • Advise relevant personnel of technical and safety issues
  • Provide assistance and guidance to complete technical tasks in a timely manner
       
Element: Plan and organise creative aspects of dance production
  • Form a creative team
  • Initiate creative planning meetings
  • Assess venue in light of planned creative aspects of the production
  • Oversee and contribute to the development, documentation and distribution of creative plans or schedules
  • Allocate creative roles and responsibilities of teachers and other relevant personnel as required
  • Provide assistance and guidance to complete creative tasks in a timely manner
       
Element: Plan and organise technical and creative rehearsals
  • Ensure that sufficient rehearsal time is allocated to live productions to achieve production requirements
  • Prepare a bump-in schedule, role and task list
  • Mark out and prepare performance area according to production requirements
  • Allocate change rooms or areas in appropriate locations with sensitivity to cultural differences and special needs
  • Establish and communicate in-venue safety procedures to relevant personnel according to OHS requirements
  • Advise relevant personnel of technical and artistic safety issues that may affect the production
  • Oversee creative or technical rehearsals and ensure they are conducted efficiently and to schedule
  • Update and disseminate production documentation on last-minute changes arising from technical or creative rehearsals to relevant personnel as required
       
Element: Manage and monitor pre-production activities
  • Evaluate progress of technical and creative tasks at appropriate times according to production schedules
  • Assess progress of pre-production activities against time lines and budget and make modifications as required
  • Consult with relevant personnel to determine need for additional resources and take action to ensure pre and post-production requirements are met
  • Monitor the set-up of video and sound equipment if live performance is to be recorded
  • Maintain and promote positive working relationships and regular communication throughout pre and post-production activities
       
Element: Manage, monitor and maintain operations during performances
  • Ensure backstage announcements and call cues are relayed clearly so performers and relevant personnel are in appropriate locations to meet performance requirements
  • Ensure audience announcements are clear and accurate
  • Manage and monitor duty of care of students or younger performers and OHS requirements in a performance environment
  • Monitor technical aspects of performance and offer creative solutions to unforeseen problems as required
  • Ensure scene, prop and costume changes are undertaken safely and on time to meet performance requirements
       
Element: Manage post-production or bump-out activities
  • Establish a timeframe and task schedule for post-production or bump-out activities
  • Allocate and communicate tasks to relevant personnel in a timely manner
  • Manage post-production procedures and contribute as required
  • Discuss and review productions with relevant personnel and identify and suggest improvements to future productions
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

plan and organise technical details of at least one live production

plan and organise the creative aspects of at least one live production

plan and organise technical and creative rehearsals

manage and monitor pre-production operations

manage, monitor and maintain operations during at least one performance

manage post-production activities.

Context of and specific resources for assessment

Assessment must ensure access to:

a performance venue

technical requirements for live performances, including a range of lighting and sound equipment.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence

third-party workplace reports of on-the-job performance

verbal or written questioning to test knowledge as listed in the required skills and knowledge section of this unit

direct observation of candidate managing aspects of a live production

case studies and scenarios as a basis for discussion of methods, strategies and other issues involved in managing live productions.

Assessment methods should closely reflect workplace demands (e.g. literacy) and the needs of particular groups (e.g. people with disabilities and people who may have literacy or numeracy difficulties, such as speakers of languages other than English, remote communities and those with interrupted schooling).

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBOHS407A Monitor a safe work place

BSBPUR402B Negotiate contracts

BSBWOR402A Promote team effectiveness

SITXMPR001A Coordinate the production of brochures and marketing materials.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication, teamwork and organisational skills to:

delegate and give clear directions

respond appropriately to constructive feedback on own ability to manage productions

seek assistance from others as required

share ideas in group discussions

work collaboratively with others involved in rehearsals and performances

initiative and enterprise skills to develop contingency plans

learning skills to:

effectively manage planning, rehearsal and performance of productions

conduct a venue assessment, including risk assessment

literacy skills to:

read production schedules and plans

read and interpret ground and lighting plans

read and interpret scale plans

problem-solving skills to respond appropriately to the unexpected in a live performance situation

self-management and planning skills to:

use planning and organisational tools to develop schedules and running orders

meet deadlines and prioritise tasks

demonstrate reliability in agreed work commitments

follow OHS policy and procedures

technical skills to:

oversee the installation and operation of:

basic lighting equipment

basic sound equipment

assist with the design of basic sets

technology skills to:

produce promotional material, flyers and performance programs in standard word processing software

update financial and other spreadsheets as required.

Required knowledge

thorough knowledge of:

technical terms and knowledge related to staging live performances

roles and production requirements of technical crew and artistic or creative team

theatre organisation, including front of house and ushering

leasing and contracts

key aspects of the creative and technical production process for different types of live productions

interrelationship between artistic and technical personnel

leadership and management roles and responsibilities within the areas of technical and creative production

role of make-up, hairstyling and costumes in performance

theatre conventions

issues and challenges that arise in the context of preparing for rehearsals and performances

relevant commonwealth, state or territory requirements, such as:

security of information

duty of care under common law

anti-discrimination, including equal opportunity, racial vilification and disability discrimination

industrial awards and enterprise agreements as they relate to in house or venue-paid staff roles

OHS principles and procedures relevant to live performance contexts

basic financial record-keeping systems

meeting procedures.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Venues may include:

community halls

outdoor performance spaces

school halls.

Production meetings may involve discussion of and decisions made regarding:

budget

production requirements

time lines

creative and technical tasks and roles and responsibilities

front of house (FOH)

marketing or publicity

staffing and volunteer requirements.

Technical plans may include:

audiovisual requirements

lighting design plots and cue sheets

sound recording and reproduction

staging requirements

set design and construction.

Technical roles may include:

set designers

set builders

set dressers

scenic artists

sound engineers

directors

producers

stage managers

lighting designers and operators.

Relevant personnel may include:

teachers

students

performers

stage managers

volunteers:

costume dressers

make-up artists

hair stylists

catering

FOH

ushers

lighting designers

sound engineers

set designers

musical directors

musicians

video camera operators.

Safety issues may include:

faulty electrical equipment

safe lifting practices

trip hazards in the venue or facility, for example power cords

unsafe flooring.

Creative planning meetings may involve discussion of and decisions made regarding:

creative production requirements

time lines

identifying creative roles and tasks

choreography

costume design

lighting plans

props

set designs

make-up and hairstyles.

Creative plans or schedules may include:

costume designs

make-up and hair designs

choreography

set design and set dressing.

Creative roles may include:

costume designers

make-up designers and artists

hair stylists

directors

set designers

set dressers

scenic artists

script writers.

Bump-in schedule may include:

logically sequenced description of events detailing the time, task and personnel requirements for events associated with the installation of live performances in venues, including:

light equipment installation

plotting and focusing lights

props disbursement

costumes

sound equipment installation

set installation

other technical and on and off-stage requirements.

In-venue safety procedures may include:

details of the venue’s own OHS requirements with regard to:

on-site staff and guests

description of steps to be taken in the event of a critical incident, emergency or fire

protocol expectations regarding back stage behaviour and visitors.

OHS requirements may include:

requirements for reporting hazards and incidents

emergency procedures and exits

safe use and maintenance of relevant equipment

safe lifting practices

sources of OHS information

effective warm-up and cool-down procedures for students and performers

appropriate performance wear and footwear for students and performers

commonwealth, state or territory OHS regulations

relevant national and international standards, guidelines and codes of practice, such as the Building Code of Australia

relevant local government legislation and regulation

hearing protection.

Technical rehearsals include:

sessions for plotting:

sound

lighting.

Pre-production activities may include:

appointment of specialist personnel

arranging FOH materials

booking catering for performers, or audience at interval

booking resources and equipment

confirmation of venue requirements

creating signage for audiences before and during performances, such as:

parking area directions

directions to facilities

designing and producing performance programs

organising volunteers

producing publicity materials

setting up venue before performances, such as:

setting up rows of chairs

hanging information signs

ticket sales.

Modifications may include:

changes to technical plans

cue sheet modification

introduction of new equipment

movement and replacement of physical elements.

Duty of care of students may involve:

awareness of custody orders and who may pick students up after rehearsals and performances

procedures for when students’ parents are late picking them up after rehearsals and performances

signing students in and out.

Unforeseen problems may include:

technical faults with:

moving sets

lights

sound

backstage or FOH PA systems.

Post-production or bump-out activities may include:

payment of copyright licensing fees

disbursement and storage of set elements

preparing final expenditure report

gathering and packing props

returning hire equipment in same condition as received

cleaning, distributing and returning costumes

deconstructing stage sets

dismantling sound and lighting equipment.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Form a production team 
Choose and evaluate venue in light of safety, technical and creative requirements using established criteria 
Initiate production meetings 
Oversee and contribute to the development, documentation and distribution of technical plans or schedules 
Allocate technical roles and responsibilities of teachers and other relevant personnel as required 
Advise relevant personnel of technical and safety issues 
Provide assistance and guidance to complete technical tasks in a timely manner 
Form a creative team 
Initiate creative planning meetings 
Assess venue in light of planned creative aspects of the production 
Oversee and contribute to the development, documentation and distribution of creative plans or schedules 
Allocate creative roles and responsibilities of teachers and other relevant personnel as required 
Provide assistance and guidance to complete creative tasks in a timely manner 
Ensure that sufficient rehearsal time is allocated to live productions to achieve production requirements 
Prepare a bump-in schedule, role and task list 
Mark out and prepare performance area according to production requirements 
Allocate change rooms or areas in appropriate locations with sensitivity to cultural differences and special needs 
Establish and communicate in-venue safety procedures to relevant personnel according to OHS requirements 
Advise relevant personnel of technical and artistic safety issues that may affect the production 
Oversee creative or technical rehearsals and ensure they are conducted efficiently and to schedule 
Update and disseminate production documentation on last-minute changes arising from technical or creative rehearsals to relevant personnel as required 
Evaluate progress of technical and creative tasks at appropriate times according to production schedules 
Assess progress of pre-production activities against time lines and budget and make modifications as required 
Consult with relevant personnel to determine need for additional resources and take action to ensure pre and post-production requirements are met 
Monitor the set-up of video and sound equipment if live performance is to be recorded 
Maintain and promote positive working relationships and regular communication throughout pre and post-production activities 
Ensure backstage announcements and call cues are relayed clearly so performers and relevant personnel are in appropriate locations to meet performance requirements 
Ensure audience announcements are clear and accurate 
Manage and monitor duty of care of students or younger performers and OHS requirements in a performance environment 
Monitor technical aspects of performance and offer creative solutions to unforeseen problems as required 
Ensure scene, prop and costume changes are undertaken safely and on time to meet performance requirements 
Establish a timeframe and task schedule for post-production or bump-out activities 
Allocate and communicate tasks to relevant personnel in a timely manner 
Manage post-production procedures and contribute as required 
Discuss and review productions with relevant personnel and identify and suggest improvements to future productions 

Forms

Assessment Cover Sheet

CUAPPM501A - Manage live productions
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CUAPPM501A - Manage live productions

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: